Leave calendars maintain a record of public holidays. Holidays booked over public holidays do not get deducted from the user's leave balance. They will also show up highlighted on a user's timesheet and can be used to trigger overtime rules and prevent submission of time on public holidays.
There are 2 stages to working with holiday calendars:
1. You must create one or more custom calendars or subscribe to one or more system-managed calendars
2. You then need to assign calendars to users
Subscribing To System-Managed Calendars
System calendars are calendars which we manage on your behalf. We will ensure that future holidays are continuously added to these calendars so that you don't need to worry about adding the public holidays yourself. We only manage a limited number of calendars, therefore if you do not find one for your country, you will need to create a custom calendar for your country.
To subscribe to a new system-managed calendar, go to Settings->Holiday Calendars You then need to click on the option to "Add System Managed Calendar". You will then be presented with a list of calendars you can subscribe to. Please note that subscribing to a calendar does not mean it is assigned to anyone. You must manually assign the calendar to your account or to individual users for the holidays to be recognised when creating leave bookings.
Creating Custom Calendars
If the public holidays calendar you require does not fall under one of our system managed calendars, then you will need to create a custom calendar. To do so, go to Settings->Leave Settings, and click on "Holiday Calendars". Click on "Create Custom Calendar" to set up a new holidays calendar. Once you have entered a name, click on "Insert" to create your custom calendar.
After creating your custom calendar, you will see it appear in the list of subscribed calendars. To edit the individual holidays that the calendar comprises, click the Manage button on the right hand side of your calendar entry in the grid. You can then click on New Calendar Entry to create a new public holiday. Any public holidays you create here will automatically be considered non-working days and therefore any leave booked on these days will not deduct from the leave balance.
If you have users who do not have any non-working days during the year (i.e. any day booked during the year always gets taken from their leave balance), you should create a public holidays calendar with no holidays, and assign this calendar to that user.
There is a separate help article that describes the process of assigning public holiday calendars to users.