The system allows expense forms to be marked as paid, which allows you to keep track of what is outstanding, but also allows your users to know when the expense form has been processed.
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To mark an expense form as paid, go to the Expenses Management page. Please note you must have the "Expenses Manager" permission in order to change the paid status of expense forms. To mark expense forms as paid, tick the paid expense forms using the tickbox on the left hand side. Then select "Mark as paid" on the bottom of the table, and click on the blue arrow. Once you click you will be asked to enter the date on which they were paid. If you do not require this then simply use the default date, which will be the current date.
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You can run reports which can filter out expenses which are unpaid by using the Status Filter. To view all approved but unpaid expense forms, run the Expense Form Summaries report and tick only "Approved" in the status filter section.